§ 82-543. Organization.

(a)

The zoning board of appeals shall adopt rules and/or procedures for the conduct of its meetings and the performance of its powers and duties. The procedures shall be in accord with the provisions of this chapter and applicable state law. The board shall annually elect a chairperson, a vice chairperson, and a secretary.

(b)

Meetings of the zoning board of appeals shall be held at the call of the chairperson and at such other times as the board may specify in its rules of procedure. The applicable provisions of Public Act 267 of 1976, as amended, MCL 15.261 et seq. (Open Meetings Act) shall apply.

(c)

A majority of the total membership of the board, three members, shall comprise a quorum.

(d)

Minutes shall be kept of each meeting and the zoning board of appeals shall record into the minutes all findings, conditions, facts, and other relevant factors, including the vote of each member upon each case. All meetings and records shall be open to the public. All minutes shall be filed in the office of the village clerk. The village clerk, or the clerk's agent, shall act as recording secretary to the zoning board of appeals, including recording the minutes, publishing legal notices, and providing notices to property owners and others required by law.

(e)

Applications shall not be accepted by the zoning administrator unless all of the following information is submitted:

(1)

A completed application form (provided by the village);

(2)

An accurate, scaled site plan with enough information to clearly indicate the nature of the issue being considered. The zoning administrator shall determine the completeness and adequacy of submitted plans.

(3)

An application fee, as determined by the village council from time to time.

(4)

A written explanation from the applicant indicating compliance with the applicable review standards of section 82-544, or other applicable provisions of this chapter.

(f)

The village clerk shall fix a reasonable time and date for a public hearing after receipt of an application as required by this chapter.

(1)

Notice shall be given in accordance with the Zoning Act.

(2)

The board may adjourn any meeting held in order to allow the obtaining of additional information, or other reasons it deems necessary.

(Ord. No. 04-07, § 1(18.03), 7-12-2004; Ord. No. 06-02, § 3, 8-14-2006 )